Formalities

You will have to complete a number of formalities for your stay in Germany. If you do everything in the right order, you should be able to avoid repeat visits to some offices or authorities. 

Practical, detailed information on preparing for your stay in Germany can be found at www.study-in.de.

Before entry into Germany

1. Application

The first thing you will have to do is apply to Nordhausen University of Applied Sciences. This is necessary to obtain a Letter of Admission that you will later need for your visa application. Click here to see the procedure for this.

2. Visa

Once you have been accepted by the university, you can start organising a visa.

No visa is required for students with citizenship of an EU/EEA country. All you need is a valid identity card or passport. This also applies to some other countries. Contact the Federal Foreign Officeto find out whether you are able to enter Germany without a visa.

All other students need to apply for a visa at the German Embassy or Consulate General in their country of residence. The addresses are listed on the website of the Federal Foreign Office. It can sometimes take several months to process visa applications. Please ensure you start preparing for your trip well in advance.

3. Accommodation

Even before you leave for Germany, you should start looking for a room or an apartment in Nordhausen. For tips and links, go to the section on “Accommodation” on the webpage Living and studying in Nordhausen.

After entry into Germany

1. International Office

Immediately after you arrive, you should register with the International Office of Nordhausen University of Applied Sciences. The International Office can assist you with all the necessary formalities and with any questions related to your stay in Nordhausen.

2. Tenancy Agreement

So that you can move into your accommodation as quickly as possible, the next thing you should do is go and see your landlord to sign your tenancy agreement. If you have reserved a place in the student hall of residence, you will need to contact Studierendenwerk Thüringen (student services) in order to do so.

3. Health Insurance

Anyone studying in Germany has to provide proof of health insurance when they enrol. The first thing you need to do here is check whether the health insurance from your home country will also cover you in Germany. If not, you will have to take out German health insurance.

Whatever the case, you will have to provide confirmation of insurance cover from the relevant health insurance company.

For further information, see the website of the Krankenkassenzentrale (the central online service for health insurance providers).

Health insurance companies in Nordhausen:

AOK
Rautenstr. 8/8a
99734 Nordhausen

Barmer
Bahnhofstr. 18
99734 Nordhausen

DAK
Rautenstr. 36
99734 Nordhausen

IKK
Bahnhofstr. 22
99734 Nordhausen

TK
Vor dem Hagentor 5
99734 Nordhausen

4. Bank Account

The next thing we recommend you do is go to a bank and open a German current account. This is normally free of charge for students. This account can then be used to make all your regular payments such as your rent or health insurance. You will also be able to withdraw cash from your account free of charge in many places across Germany.

The first thing you need to do after that is transfer the semester payment, ensuring you get proof of payment as this is required for enrolment.

5. Enrolment

In order to begin your studies at Nordhausen University of Applied Sciences, you will need to enrol at the Student Service Centre.

For enrolment you will need the following documents:

  • Letter of Admission from Nordhausen University of Applied Sciences
  • Completed application for the thoska chip card (you should have received the application form with the Letter of Admission.)
  • Passport photo
  • Proof of health insurance
  • Proof of payment of the semester fee

Students must observe the deadlines for registration specified in the notes for first semester.

6. Registering with the authorities

Once you have a fixed address, you are obliged to go to the residents’ registration office within one week of moving into your accommodation. When you register, you will be asked to show your passport/identity card and your tenancy agreement.

The address of the residents’ registration office is:

Einwohnermeldeamt Nordhausen (citizen’s service)
Neues Rathaus
Markt 15
99734 Nordhausen

7. Residence Permit

Entry visas for Germany are normally valid for three months. Before this period elapses, any students wishing to continue studying at the university beyond the three months will have to apply for a longer-term residence permit from the relevant immigration authority.

The following documentation is required:

  • Passport or identity card
  • Confirmation of registration from the relevant authorities (see 6. Registering with the authorities)
  • Two passport photos
  • Certificate of student status with expected duration of studies (can be printed in QISPOS)
  • Proof of health insurance (see 3. Health insurance)
  • Proof of sufficient financial resources

The relevant immigration authorities for Nordhausen are part of the district administration office:
Landratsamt Nordhausen – registry office for foreign nationals

Behringstraße 3
99734 Nordhausen

8. Work Permit (if applicable)

Students with EEA/EU citizenship do not normally need a work permit since they have the same rights as German citizens. 

The following applies to students from other countries whose residence permit was issued for the purpose of studying in Germany: parallel to their studies, students are entitled to work 120 full or 240 half days per (calendar) year. Anything beyond this requires the approval of the immigration authorities and the Federal Employment Agency (Section 16, para. 3 of the German Residence Act). In such cases, students will have to apply for a work permit from the immigration authorities.

This legislation does not apply to compulsory internships and part-time student jobs (work as a tutor, student assistant, etc.).

Internships and jobs can be found through the Federal Employment Agency and/or are advertised at the university. The InSARproject also helps international students gain access to the regional labour market.