The e-mail addresses are usually structured according to the scheme firstname.surname“@“hs-nordhausen.de. In addition, some organisational units have functional mailboxes.
The Outlook Web App (OWA), which can be accessed via the quick links on the website, allows you to access your emails from home or on the move with full Outlook functionality. Please only use devices provided by the university for this purpose. Only these can guarantee the highest level of technical security and minimise the risk of damaging external attacks. Further important information on the subject of e-mail can also be found on the intranet on Moodle under the „E-mail“ tab of the Media Centre.

Out of office assistant

If you are absent due to holiday, illness, training, etc., we ask you to switch on the absence assistant for incoming emails and enter a short absence note. This means that external and internal contacts do not have to wait unnecessarily for your reply in your absence. You can set this up in the Microsoft Outlook email programme via: File\Information\Automatic replies.

Signature

The e-mail must clearly identify the sender and the sending organisation in the form of an e-mail signature. As part of our corporate design, the university provides a standardised email signature for all employees. A sample and detailed instructions for creating the signature can be found in the intranet area on Moodle.

As a member of the university, the cloud storage service „DFN-Cloud“, based on the product „Nextcloud“, is available to you. The cloud offers you the option of storing data centrally via various access paths, synchronising it on several end devices and also exchanging it with other users. It can be used via a web interface and you also have the option of setting up a local client via the media centre.

HintSensitive data worthy of protection should be Not via the cloud be organised.

During your work, you will often have to deal with personal data. Nordhausen University of Applied Sciences is obliged to implement the legal requirements of the General Data Protection Regulation (GDPR) and the Thuringian Data Protection Act (ThürDSG) and to guarantee data protection.

Compliance with internal guidelines

As part of your work, adhere to internal guidelines and comply with the principles of the GDPR when collecting and processing personal data. You can find more information in our data protection declaration in the intranet area in Moodle and from the person responsible for data protection.

Dealing with data protection incidents

If unauthorised persons gain access to data and this results in a breach of the protection of personal data, this is referred to as a data protection incident. Examples include loss/theft of data carriers, hacker attacks, malware or phishing, unconscious/unintentional publication of personal data on the Internet, access to data in a closed system by unauthorised persons, misuse of access rights, unencrypted e-mail transmission or e-mail misdirection.

If you discover that a data breach has occurred, please report the incident immediately to , in order to ensure compliance with the legal deadlines (72 hours) for reporting to the supervisory authority.

To use the digital printing and copying system, you will need your Thoska or a guest copy card. The corresponding cost centre is stored on the card, which is then used to settle the costs for a printing or copying process.

If you work in teaching, you will find relevant information on digital teaching such as basic workshops, lectures, tips and explanations in the Digital teaching knowledge pool on the Moodle learning platform. Further information included Tutorials are available on the website under Service. As a teacher, you can find your courses on Moodle. There you can, for example, make materials available, coordinate your appointments and see which students are enrolled in your course.

The Moodle learning platform can be accessed via the quick links on the website. You can log in to the platform with your user name and password in the same way as in the other university systems. We use BigBlueButton (BBB) as a video conferencing platform, see also the sub-item Instructions for the telephone system and setting up call forwardingVirtual rooms (BBB).

If you have any questions about e-learning, please contact the e-team.

Contact: e-Team,

The intranet is the internal network of Nordhausen University of Applied Sciences. It offers information on university operations such as templates, applications, minutes, instructions, photos of events etc. in various categories. You can access the intranet area on Moodle via the Quicklinks on the website. To access the website, you will need a personal user name and password, which you will receive from the media centre at the start of your work.

You have access to different drives on your computer. Each member of the university has a personal drive to which no one else has access. There are also other drives that can usually only be accessed by the respective team members or a project group. There is also the „everyone“ drive, which is available to all university staff.

The Media Centre is the central facility responsible for the IT infrastructure of the Nordhausen University of Applied Sciences. Its tasks include

• Advice and support in the area of e-mails, functional mailboxes or general technical questions
• Contact for technical faults,
• Lending of technology such as cameras, loudspeakers and computers for hybrid teaching,
• Supervision of computer workstations and computer pools for research and teaching,
• Support of the central server,
• Advice and support in the procurement of hardware and software (also within the framework of special licence procedures with Adobe, Microsoft (M365) etc.)
• Planning, procurement and support of the university's campus network, connection to the state network and the Internet.

Office computers are provided with standard software. If you require additional programs, please contact the media centre.
About the „Standing Working Group Software (SAGS)“ a wide range of programmes are available to you within the framework of state licences at Thuringian universities.

The university's service telephone numbers are organised as follows: +49 3631 420-Extension. You will find your personal extension number on the left-hand side of the telephone screen.

The direct dial numbers of all employees, if published, can be found in the Contact directory on the university website. If you wish to make external calls, you must pre-dial „0“ before the telephone number. You can use the OpenScape UC Web Client to access your call lists, phone book etc. via the web browser. You can also set up call forwarding here.

Instructions for the telephone system and setting up call forwarding can be found in the corresponding section of the intranet on Moodle (after registration).

Within the university context, you can create virtual rooms within Moodle courses. You have the option of sharing rooms with external parties using the webconf server (BBB = BigBlueButton). It is also possible to select virtual video backgrounds in the university's branding.

Standardised templates for letters, presentations etc. can be found in the intranet area on Moodle.

At our Internet address hs-nordhausen.de you can find out interesting facts about Nordhausen University of Applied Sciences and all its institutions, study programmes, current information, events and much more.

If you would like to have content published on the university website yourself, please contact the Department of University Communication and Marketing (HoKoMa).

Contact: Department of University Communication and Marketing,

At our university you can use the WLAN (eduroam), which is available free of charge to members of universities and research institutions throughout Germany. Important information and instructions can also be found in the intranet area of Moodle under the keyword WLAN/Internet.