In order to make a procurement, an approved procurement request and compliance with the procurement guidelines are required. All required documents can be found on the intranet on Moodle under the „Procurement“ tab.

Office supplies

Each department has a person authorised to order office supplies (paper, pens, folders, presentation cases, etc.), e.g. the department secretaries. Please contact them if required. The departments can regulate different procedures. Please enquire at the respective dean's office or secretary's office. Furthermore, some office materials in stock can also be collected from the Household Department.

Office furniture and equipment

Furniture is managed centrally by the Construction and Real Estate department, which you can contact via your line manager to obtain office furniture and equipment. You can request additions to small items of furniture from any stocks here.

The procurement of new furniture is only carried out via the procurement office and requires a procurement request authorised by the line manager(s) with correct allocation of the respective budget.

As a member of the university, you have the opportunity to use our university library free of charge. There are both print media available on site and a wide range of digitally accessible online resources. The entire collection is available electronically in the Discovery Tool developed.

There are no subject librarians in the university library. You are therefore expressly invited to help build up the collection for your subject area. Please contact the staff of the University Library with your requests in person or by e-mail. Thank you very much!

Due to the diversity of the university library's services, it also offers training courses on database research, interlibrary loan, Citavi, Urkund, etc.
Your Thoska is also valid as a library user card. You can use it to borrow books from the self-checkout machines. You can also use the interlibrary loan service free of charge. To do this, you need an online interlibrary loan account, which you can have set up and topped up by the library. You can then place interlibrary loan requests yourself.

Valuable knowledge is transferred to our university through further education and training programmes. To give you the opportunity to refresh your own professional knowledge and skills or to acquire new ones, we offer the opportunity to take part in various training programmes. You will be informed about current programmes by e-mail (e.g. annual training courses, language courses for employees). The Department for Studies and Teaching also offers many further and advanced training courses in cooperation with the eTeach network. These can be commissioned following approval by the line manager.

The Student Service Centre acts as the university's central lost property office. Lost property should always be handed in at the Service Point, Building 18 Room 18.0105. Owners of missing items can enquire at the Service Point during regular office hours or collect the items here if they have been found and handed in.

The task of university health management is to identify opportunities to improve the physical and mental health of all university members. The aim is to create a holistic health culture at all levels, for example by integrating exercise, relaxation, nutrition and counselling services into everyday university life. In close cooperation with the Techniker Krankenkasse (TK) health insurance company, university sports and the occupational health and safety committee, workshops, counselling sessions and campaigns on the subject of health enrich everyday study and work life. Information about these is provided regularly by email and in the associated health app. A steering committee deals specifically with the development of the HGM. All employees of Nordhausen University of Applied Sciences have the opportunity to take advantage of the health management services organised by the university for a maximum of one hour per week, which is deducted from their working hours. This must be documented in the comments field when recording working hours. Any additional time spent utilising the services of the university's health management system takes place outside of working hours.

Contact details such as telephone extension, e-mail address, office numbers and office hours of the contact persons for your individual concerns can be found in the contact directory on the Nordhausen University of Applied Sciences website. You can also access this via the quick links.

The employee-manager meeting, which should take place at least every two years, is a special discussion between the manager and employee. This is intended to focus on individual and fundamental topics relating to the employee's own work situation and personal well-being, detached from the day-to-day business. The participants reflect on their collaboration, partly in retrospect, but mainly focussing on the future. The aim should be an open dialogue with the manager at eye level. You can use the search function in the process portal to find the employee appraisal guidelines.

Employees covered by collective agreements

In accordance with Section 3 (4) TV-L, you must notify the HR department in writing of any secondary employment (the term "remuneration" also includes non-cash benefits) in good time in advance. You will find a corresponding form for the written notification in the process portal using the search function. Secondary employment of up to eight hours per week is generally permitted for full-time employees; for part-time employees, the amount of secondary employment may be increased accordingly.

Professors

Information on secondary employment as a professor can be found under the heading Useful information for professors.

The mailboxes for the individual organisational units are located in the entrance area of House 14, those for staff in the Business, Economics and Social Sciences department on the first floor of House 18 and those for staff in the Engineering Sciences department in Houses 19 and 20. Outgoing mail is handled differently depending on the organisational unit. Behind the mailboxes in House 14, there is a description on the wall above the shelves on how to deal with outgoing mail. In addition, prepaid private mail can be placed in the outgoing mail.

To reserve rooms at the university, please contact the central function address with the occasion, date, time, duration and contact person .
This does not apply to the Council Chamber (building 19, ground floor, room 19.0021), the meeting room in building 8 (room no. 8.0115, 1st floor) and the meeting room on the ground floor of building 14 (room 14.0008). You can book these directly via Outlook. HIKE also offers various bookable workspaces. You can find instructions on how to do this in the process portal using the search function.

The Department of University Communication and Marketing is divided into various areas of responsibility: Website, digital accessibility, public and press relations, podcasts, social media marketing and graphics of all kinds. Colleagues can be contacted at any time for matters such as taking photos, maintaining personal data on the homepage or creating and/or publishing press releases. The respective responsibilities can be found on the website.

Our buildings are looked after by our caretakers. You can report any defects (e.g. damage to the premises), defective lamps or service requirements (e.g. hanging up pictures, etc.) by e-mail.

On your first day of work, you will receive the keys you need from the Building and Property Department against confirmation of receipt. You can find the key regulations in the intranet area of Moodle under the „Building and Security“ tab. The buildings of our university are equipped with a burglar alarm system, which is activated between 20:00 and 06:00 on working days and all day on non-working days. If you need to enter a building outside of these times, please contact the Building and Properties Department in advance.

On the website you will find all current and upcoming semester dates, e.g. semester duration, examination periods, etc. The lecture period in the winter and summer semesters comprises 15 weeks each, which must be adhered to by teaching staff. The Excursion and Future Week takes place in the winter semester and the International Project Week in the summer semester. The regular courses are cancelled during these two weeks.

The Student Service Centre (SSZ) is the link between students and lecturers. You can contact the SSZ for matters relating to admissions, student application matters, student administration, examination administration, student counselling, trade fair activities and school class supervision, internship questions, timetabling and room planning as well as study and examination regulations.

You will receive the Thuringian University and Student Union Card - Thoska for short - at the joint service point of the SSZ and Media Centre at the start of your employment. The Thoska serves as an official ID card, as a personal printing and copying card, for paying in the canteen and for borrowing books from the library.

You can top up your Thoska at the top-up machines in the entrance area of House 18, in the university library and in the canteen using an EC card or cash.

Capital-forming benefits are benefits paid by the employer as part of the salary. They are used to build up assets or provide for old age. When investing the money, you can choose between building society savings contracts and securities. All employees, with the exception of marginal employees, are entitled to this under the Capital Accumulation Act. The amount of the employer's contribution is calculated on a pro rata basis according to working hours and amounts to €6.65 per month for full-time employees (§ 23 TV-L; as of the 2024/2025 collective bargaining round) To apply, please submit the application document from your paying-in office to the Human Resources department.

You have the option of having your own business cards designed in consultation with the Department of University Communication and Marketing. The costs are also covered by the department. To order, please get in touch with the contact person for Corporate Identity in the Department of University Communication and Marketing.

So that we can continue to develop and improve our university together, you have the opportunity to make suggestions for improvement of any kind in Moodle. The platform is regularly checked for new entries and identified potential is brought to the weekly meeting of the Executive Board. The Executive Board would like to thank you in advance for your new suggestions!

Here you can access the collection of suggestions for improving the university:

The central payroll office is the payroll office of the Thuringian State Office of Finance and is responsible for all Thuringian employees (employees and civil servants). If you have any questions about payroll accounting, supplementary pensions, tax and health insurance contributions, etc., please get in touch with the contact person responsible for you at the central payroll office. You will find their contact details on your payslip in the top right-hand corner of the contact area.

The supplementary pension scheme is the company pension scheme for public sector employees. While civil servants receive a pension from their employer, employees covered by collective agreements are to be granted an additional pension in addition to their statutory pension - the supplementary pension. Like all employees of the Free State of Thuringia, the university's pay-scale employees are automatically enrolled in the supplementary pension scheme at the Versorgungsanstalt des Bundes und der Länder (VBL).
It is also possible to convert part of the remuneration into a voluntary supplementary insurance scheme („VBLextra“) with favourable tax and social security contributions.